Chad Rubin on Empowering Your Ecommerce Business with Technology

Chad Rubin

Chad Rubin, Founder of Skubana and Crucial Vacuum

Chad Rubin knows a lot about empowering e-commerce business with technology. In 2008, he founded Crucial Vacuum, a direct-to-consumer e-commerce seller of vacuums, filters, bags, and belts. In time, the company’s SKU count numbered in the thousands. With more than 20 sales channels and outsourced fulfillment, Crucial Vacuum’s operational complexity exploded. Chad tried to manage his business by stitching together dozens of software applications. In time, it became increasingly difficult, time-consuming, and expensive to conduct basic analysis – much less take timely action. Frustration eventually compelled Chad to launch Skubana in 2014. Skubana is integrated operations software designed for high-volume e-commerce businesses. It combines order management, shipping, warehouse management, inventory forecasting, and several other enterprise resource planning (ERP) functions. Skubana integrates with leading marketplaces, shipping providers, and shopping carts. It offers a 14-day trial and onboarding period and volume-based pricing. Recently, I had the chance to speak with Chad about how his experience shaped his perspectives on how to use technology to empower an e-commerce business.

Fixed Costs are the Enemy of Niche Businesses

It’s tough to differentiate your product. Focusing on a niche helps. Niches, however, abhor fixed costs. Fixed costs drive up the minimum scale of our businesses and force us to broaden the appeal of our products. Outsourcing is a way for us to share in the economies of scale of others, keep our fixed costs down, and profitably distinguish our products from the competition. Crucial Vacuum, for instance, sold through others, including major online marketplaces such as In other words, Crucial Vacuum didn’t have to replicate Amazon’s enormous investment in a global platform in order to benefit from the resulting economies of scope. Instead, Crucial Vacuum (in effect) rented Amazon’s platform through variable selling fees. In addition, Chad and his colleagues at Crucial Vacuum determined it needed to outsource its warehouse and fulfillment operations to a third-party logistics provider (3PL). Running an operationally intensive warehouse just wasn’t a strength. By outsourcing logistics, Crucial Vacuum could take advantage of its 3PL’s economies of scale and keep its own fixed costs down.

Managing Complexity is an Imperative

Cheaper Easier Direct

Cheaper Easier Direct by Chad Rubin with Frank Turner

Choices have consequences. One consequence of outsourcing business functions is coordination complexity. Consider, again, Crucial Vacuum’s management challenge:
  • It must manage a supply chain characterized by thousands of products. That includes private label manufacturing of its own products as well as procurement from other brands.
  • Crucial must pass accurate information about inventory to a couple dozen e-commerce storefronts.
  • Fulfillment must be done in a timely and efficient manner.
  • Important business information must be readily accessible in order to inform timely decisions.
  • To maintain its niche, Crucial Vacuum must keep its fixed costs – including its headcount – to a minimum.
Throwing bodies at the problem isn’t a solution. Successful human scale businesses have to be well-versed in the effective use of enabling technology.

Buying Shoes You Can Grow Into

Chad recommends Skubana for e-commerce companies that are fulfilling 3,000 or more orders per month. (If your average order is $50, that works out to about $1.8 million in sales per year.) That’s a significant threshold for a young company. Getting to that point is no mean feat. Consequently, many founders will defer making the investment of time, effort, and money to implement such a sophisticated platform.
Don’t step over a dollar to pick up a penny.
Some may never need a solution like Skubana and will be well-served by stitching together what Chad would call “entry level” solutions (e.g. TradeGecko and QuickBooks with a dash of Zapier). But for those with the desire – and reasonable expectation – of growing their e-commerce businesses to 7-figures, he warns, “Don’t step over a dollar to pick up a penny.” As Chad sees things, e-commerce sellers face a choice:
  • They can create a bricolage of tools today in anticipation of “re-platforming” in the future, or
  • They can “buy shoes into which they can grow.”
Chad is biased, but his bias is informed by his experience at Crucial Vacuum. In some cases, re-platforming can be more expensive, time-consuming, and painful than an early investment in a “too big” solution.